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Approved School Board Meeting Minutes
Beth Jones
Wednesday, April 22, 2020


MARCH 17, 2020 - 6:00 P.M.





I.          The Blackford County Schools Board of Directors met in regular session on Tuesday, March 17, 2020 at Central Office. Those present included: Mr. Phil Jones, Mr. Troy Kaufman, Mr. Scott Malott, Mr. Chris Smith, uggins, HugginsandanDr. Kathryn Ludwig, Superintendent Chad Yencer, and Assistant Superintendent Greg Roach.





A motion was made by Ludwig and seconded by Malott with a 5-0 vote to approve the Consent Agenda as presented.


  • Amendments to the Agenda
  • Minutes from the February 18, 2020 board meetings.
  • Claims dated February 18, 2020 in the amount of $1,753,194.74
  • Professional Leave Requests as presented:




1.    Mr. Scott Shimer                                                            Indiana School Administrators Conf.

Mrs. Kelli Ruble                                                             June 14-15, 2020          Noblesville

Mrs. Karen Mealy

Mr. Todd Hill

Mrs. Valerie Janowski-Human

Mrs. Grace Shockey


2.    Mrs. Sheryl Martin                                                          Foodservice Directors Meeting

                                                                                          March 10, 2020        Fort Wayne


3.    Mrs. Meg Ellison                                                            K-12 Art PD Day

Mrs. Sydney Walter                                                         April 17, 2020          Hartford City E.   


E.   Grants and Donations

1.    Sigma Phi Gamma Sorority                                 $300 to BJSHS Academic Honors Program

2.    Mr. Vincent and Mrs. Anna Cimino                      $200 to BJSHS Academic Honors Program

3.    Mr. Harry Pearson                                              $250 to BJSHS Academic Honors Program

4.    Via Credit Union                                                $100 to BJSHS Academic Honors Program

5.    Montpelier Tri-Kappa/Mrs. Trudy Glancy            $100 to BJSHS Academic Honors Program

6.    Indiana Farm Bureau                                          $100 to BJSHS Academic Honors Program

7.    Robert Nugent & Associates                               $100 to BJSHS Academic Honors Program

8.    Langdon Brothers Seed                                      $100 to BJSHS Academic Honors Program

9.    Citizens State Bank                                             $266 to BJSHS Academic Honors Program

10.  Mr. Mark Townsend                                           $100 to BJSHS Academic Honors Program

11.  Mr. Tim and Mrs. Linda Wallace                          $100 to BJSHS Academic Honors Program

12.  Montpelier American Legion                               $100 to BJSHS Academic Honors Program

13.  Blackford Federation of Teachers                        $100 to BJSHS Academic Honors Program

14.  IU Health Blackford                                           $300 to BJSHS Academic Honor Awards Program

15.  Eye Associates Group                                        $100 to BJSHS Academic Honor Awards Program

16.  Hartford City Tri-Kappa/Mrs. Carol Hunt            $100 to BJSHS Academic Honor Awards Program

17.  Xi Iota Xi/Mrs. Sherri Clamme                            $50 to BJSHS Academic Honor Awards Program

18.  Mr. Rollin Brown                                               $70 to BJSHS Academic Honor Awards Program

19.  City of Hartford City                                          $501 to BJSHS HOSA Salad Bar

20.  Blackford County Health Dept.                           $500 to BJSHS HOSA Salad Bar

21.  Heartland Bible Chapel                                       $50 to BJSHS HOSA Salad Bar

22.  City of Montpelier                                              $500 to BJSHS HOSA Salad Bar

23.  Deacons of First Presbyterian Church                  $616 to BJSHS Athletics program

24.  Mr. Keith Lanham                                              $1000 to BJSHS Junior High Softball program

25.  Blackford Softball, Inc.                                       $728.47 to BJSHS Junior High Softball program

26.  Dawson Investments                                          $583.35 to Northside - outstanding lunch balances

27.  Xi Iota Xi                                                          $500 to BJSHS Art Club

                                                                              $500 to BJSHS Band

                                                                              $500 to BJSHS Choir

                                                                              $500 to Northside for Drama program

28.  3-M                                                                  $5000 for BJSHS River Watch program

29.  Smith Consulting                                                $100 to BCS Robotics program

  • Transfer of Funds

Approved the Transfer of $250,000 from Education Fund to the Operations Fund as presented.



    No items were removed from the Consent Agenda


  • Consideration of Personnel Items
    • Mrs. Gayle Herrin                                              Secretary at Southside School

A motion was made by Kaufman and seconded by Smith with a 5-0 vote to approve the following personnel items:


Classified Resignations


Classified Appointments

  • Ms. Madison Townsend                                      2nd shift custodian at Northside School
  • Ms. Deborah Weatherholt                                   Instructional assistant at Northside School


Extra-curricular Resignations

  • Ms. Holly Caldwell                                             Cross Country coach at BJSHS


Leave of Absence

1.   Mrs. Heidi Dudelston                                         Instructional Assistant at Northside – Effective 8-5-2020


B          Consideration of Certified Teaching Contract

A motion was made by Malott and seconded by Smith with a 5-0 vote to cancel the certified teaching contract of Ms. Rhonda Meinhardt as recommended.


C.         Consideration of Blackford Intermediate School Bathroom Bid

A motion was made by Ludwig and seconded by Smith with a 5-0 vote to award the bid of renovating the Blackford Intermediate Schools to Muhlenkamp Building Corporation for $66,480.


D.        Consideration of BJSHS Band Room update

A motion was made by Kaufman and seconded by Smith with a 5-0 vote to approve an equipment purchase from Educational Furniture LTD for $36,161.83 to update the band room at BJSHS.


E.         Consideration of CEP Lunch Program

A motion was made by Malott and seconded by Ludwig with a 5-0 vote to approve the CEP Lunch program as presented.


            F.         Consideration of Resolution to Continue Pay through Leave

A motion was made by Ludwig and seconded by Kaufman with a 5-0 vote to approve the Resolution to continue paying BCS employees through the leave.




            A.         Covid-19 preparedness/planning

  • Staff quickly pivoting to Blended Learning model with 6 days of instruction planned so far – unsure of sustainability
  • Student families are being directly contacted by phone
  • Grab and Go lunches will be distributed beginning March 30 at Northside and Montpelier Schools
  • Will likely deliver computers to home where needed
  • IDOE granted 20 waiver days – four have been implemented so far
  • Keep momentum of learning with staff and students
  • Maximize the use of waiver days
  • Weekly Professional Development planned
  • Understand the situation continues to develop
  • Future E-Learning in BCS will not look like what is currently underway



  • Heard from Mrs. Sheri McDonald, BFT president, who extended thanks to Mr. Yencer, Mr. Roach, and the entire administrative team for their communication, leadership, and support of teachers.



  • Noted a change to the 20-21 BCS District Calendar – Good Friday - April 2, 2021.
  • Learned that the Blackford Economic Development Corp approved their part in Early Childhood Coalition. They are still awaiting word regarding the Blackford County Community Foundation’s participation in the coalition.



  • Thanked the entire staff for their hard work in staying in front of the many changes that have taken place.
  • Mr. Malott requested a board meeting prior to the April 21 regular meeting. By consensus, the board agreed to meet on April 1, 2020 at 6 p.m. Prior to the Special Meeting at 5 p.m., there will be an Executive Session to discuss the topic of Personnel.



            With no further business to come before the board, Mr. Jones adjourned the meeting.




These minutes were approved on_______________________________________ by:


______________________________                                                        _________________________________           

Mr. Phil Jones, President                                                                         Dr. Kathryn Ludwig, Board Secretary